Privacy Notice

St Anthony in Roseland Cottages Data Protection Statement

Introduction

Your personal data, is data which by itself or with other data available to us can be used to identify you. This Data Protection Statement sets out what data we store, the legal basis on which it is stored, how it is stored, how long we keep the data, and your rights in respect of the data we hold.

Legal basis for holding your data

The types of data that we hold and the legal basis for us holding that information are shown below:

Data held

Legal basis

Names and Addresses Telephone numbers and email addresses and individual booking preferences and options

To perform our contract

Details of deposit amounts and final payment amounts

Your contact details held for a period beyond the time necessary for the performance of our contract

Our legitimate interest

With your consent

Sharing your personal data

We will not share your data with any third party, except:

If an account is substantially overdue for payment your data may be shared with a third party for the purpose of collecting monies owed to us.

With external accountants for the purposes of producing and auditing our accounts.

With HMRC when requested for purposes of auditing.

Your rights under GDPR

Your rights under applicable data protection law are as follows: –

The right to be informed about the processing of your personal data.
The right to have your personal data corrected if it is inaccurate and completed if it is incomplete.
The right to object to processing of your data.
The right to restrict processing of your data.
The right to have your personal data erased.
The right to request access to your personal data and information on how we process it.
The right to move, copy or transfer your personal data
Rights in relation to automated decision making

You have the right to complain to the Information Commissioner’s Office (ICO) which has enforcement powers and can investigate compliance with data protection law. Ico.org.uk

More information about GDPR can be found on the ICO website

Storage of Data

The following table shows how we store your data and the time for which it is retained.

Data

Stored

Storage period

Names and Addresses Telephone numbers and email addresses and individual preferences

Hard Copy

In an excel file on password protected Dropbox

For one year following date of booking

For two years following date of booking

Names, addresses and e-mail and individual preferences for future promotions

Rental Agreement

Excel file on password protected Dropbox

pdf in password protected Dropbox

For five years following the year of your consent

For seven years following the year of the booking

Transfer of Data

Roseland Cottages do not transfer any data to countries outside the EU

If you have any questions about Roseland Cottages Data Protection policies, please contact our Data Compliance Officer – K Grant-Dalton